Time is flying, are you ready?

June 30 is nearly upon us. It is hard not to notice with all those EOFY sales! But focusing on your expenditure, taxation and cleaning up all those loose financial ends is not the only way to make good use of this time of year.

Why not take stock of a few other areas of your RTO as well and get ready for bigger and better results in the next financial year. The checklist below provides a few suggestions for things to do before the end of the financial year.

1. Check your compliance with the New Standards for Registered Training Organisations (RTOs) 2015.

Have you transitioned your policies and operational practices to the new standards? If not, now would be a great time to do it. By the 30th of June you are expected to have fully transitioned to the new standards and any audits conducted from 1 July 2015 will be conducted against the new standards.

2. Conduct a health check on all areas of your RTO.

Staying on top of compliance in your RTO can be a time consuming and stressful task. Conducting regular internal audits or inviting in a third party to help review parts of your operations will help you stay on top of your compliance requirements. If you haven’t conducted an internal audit lately, perhaps now would be a good time to schedule some reviews for the remainder of the year.

3. Brush up on your compliance knowledge.

It is critical to stay up to date with changes in the sector and changing legislation. There are a range of mailing lists that provide regular updates and information. Take some time this month to seek out some of these services and begin a habit of regular reading about this dynamic industry.

4. Update your Strategies for Training and Assessment to clarify volume of learning requirements. 

There has been much discussion across the sector about the concept of volume of learning and amount of training. Volume of learning includes all teaching, learning and assessment activities. Whereas amount of training includes all formal learning activities such as classes, online learning, self paced study, workplace learning. The new standards require training and assessment strategies to give consideration to the volume of learning requirements. If your training and assessment strategy includes a shorter timeframe than indicated by the volume of learning indicators you should explain why there is a variation and justify how your delivery model will support the learning requirements of your learner cohort. You may need to consider developing multiple strategies for training and assessment to cater for different learner cohorts.

5. Gather feedback from your industry contacts to maintain your industry consultation records. 

Embed the practice of engaging with industry into the everyday operations of the RTO. If it is treated as an add-on activity that has to be done for compliance purposes only, it is likely to slip off the to do list and get overlooked. This could be done by including industry representatives on course review and validation panels, or by utilising guest speakers from industry in course delivery, or by inviting industry members to work in project teams who are redeveloping learning or assessment materials.

Another strategy could be to partner with industry in a program that enables job rotation through training roles and industry roles to enable staff to maintain both their industry skills and their vocational training skills. You may even be able to base your training staff in partner organisation’s premises to deliver training inhouse. It also important to budget for industry engagement as part of the usual operational budget. If it is not included in the budget then it is less likely to actually happen. If it is not already in your budget, take some time now to build in an allocation to cover the costs of industry consultation.

6. Review your professional development program and plan some PD in the next few months.

Great staff are the key to a great RTO. Do you provide regular professional development for your administrative staff as well as your trainers? Professional development not only ensures your staff keep their skills well honed. It also shows your staff that they are valued and that their contribution to the RTO is critical to ongoing success. If you don’t have a regular schedule of professional development activities, why not take some time to consult with your staff, review their skills and provide some training and professional development opportunities.

7. Update your marketing plan and consider ways to attract your target markets.

An RTO, like any other business must consider how to attract the right type of customers. In the case of an RTO, that primarily means students who are interested in the courses you offer and have the capability to complete them. But how do you stand out from the hundreds of other RTOs all vying for the same students? Consider this. Your story is your greatest asset. Does your marketing material – your website, brochures, social media – tell a clear and compelling story? You need to know what your story is and how to tell it. The way to hook people in, create interest, form what they think about your brand and ultimately to stir action is through your story. If you and your colleagues do not know what it is or how to tell it, I encourage you to make it a priority and invest in it. You will not regret it and will see significant results.

If you would like help with implementing any of these strategies in your RTO contact us on info@thelearningcommunity.com.au and we can chat about the best solutions for you and your Registered Training Organisation or visit our products page for lots of helpful resources.


Karen Sell

Karen Sell Polaroid2

Next: »

Previous: »

Back to top

Leave a Reply

Your email address will not be published. Required fields are marked *